Mailing List Tips

Becoming a Recognized Neighborhood Organization

If you are interested in becoming an Officially Recognized Neighborhood Organization, the City requires that you:

  1. Hold an organizational meeting where the purpose of being organized is discussed, bylaws are approved, members join, officers are elected, and a petition to be certified is signed by at least 20 property owners within the proposed neighborhood’s boundaries.

    Provide written notice, by first class mail, of the meeting to all eligible property owners. The Office of Neighborhood Involvement will help you identify those entitled to notice and provide postage for mailing.

  2. Submit your completed application, the signed petition, bylaws and a list of current officers and your designated representatives to the Neighborhood Involvement Committee to Lee Husfeldt, ONI staff liason , who will forward your packet to the City Manager for recommendation for approval by City Council.

Mailing List Tips

A good initial mailing list can be acquired from a local title company. What you will receive is the name and mailing addresses of the property owners in your neighborhood.

What you won’t always receive is the local address for each residence or business in your neighborhood, as many property owners are absentee. It’s a good idea to check through the list and make sure that you mail to both the property owner’s address and the local address, to ensure that renters or commercial tenants are included in your mailing.

As time goes by you can update your mailing list through meeting sign-in sheets and door to door canvassing to verify addresses and occupant names.
Eventually you may want to collect email addresses, phone numbers and other information through meeting sign-in sheets and door to door canvassing.
If you have a volunteer who willing to manage the mailing list and is skilled in Microsoft Excel or Access or other data management software you should sing their praises, ply them with treats and keep them happy at all costs.
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Becoming a Recognized Neighborhood Organization

If you are interested in becoming an Officially Recognized Neighborhood Organization, the City requires that you:

  1. Hold an organizational meeting where the purpose of being organized is discussed, bylaws are approved, members join, officers are elected, and a petition to be certified is signed by at least 20 property owners within the proposed neighborhood’s boundaries.

    Provide written notice, by first class mail, of the meeting to all eligible property owners. The Office of Neighborhood Involvement will help you identify those entitled to notice and provide postage for mailing.

  2. Submit your completed application, the signed petition, bylaws and a list of current officers and your designated representatives to the Neighborhood Involvement Committee to Lee Husfeldt, ONI staff liason , who will forward your packet to the City Manager for recommendation for approval by City Council.